Privacy Policy

Last updated: March 2026

1. Introduction

HW Conveyancing Searches Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

HW Conveyancing Searches Ltd is a provider of regulated conveyancing search services.
Data Controller: HW Conveyancing Searches Ltd
The Tanneries, East Street, Titchfield, Fareham, PO14 4AR
Email: admin@hwcsearches.co.uk
Telephone: 02392 831777

3. The Data We Collect

Client Data: Name, job title, company, email, telephone.
Property Data: Property address, title information, search data.
Website Data: IP address, browser type, usage data.

4. How We Collect Data

Data is collected directly from you, your firm, public sources such as HM Land Registry and local authorities, and via our website.

5. How We Use Your Data

We use personal data to provide conveyancing search services, manage orders, communicate with clients, improve our services, and comply with legal obligations.

6. Lawful Basis for Processing

Processing is based on contractual necessity, legitimate interests, and legal obligations.

7. Sharing Your Data

We may share data with local authorities, HM Land Registry, search providers, IT providers, and professional advisers. We do not sell personal data.

8. Data Security

We implement appropriate technical and organisational measures including secure systems, access controls, and staff training.

9. Data Retention

Data is retained only as long as necessary for legal, regulatory, and business purposes.

10. Your Rights

You have the right to access, correct, erase, restrict, or object to processing of your data.

11. Cookies

Our website may use cookies to improve user experience. You can control cookies via browser settings.

12. Third-Party Links

We are not responsible for the privacy practices of third-party websites.

13. Complaints

You can contact us directly or lodge a complaint with the Information Commissioner’s Office (ICO).

14. Changes to This Policy

We may update this policy from time to time. Updates will be posted on our website.

15. Contact Us

HW Conveyancing Searches Ltd
The Tanneries, East Street, Titchfield, Fareham, PO14 4AR
Email: admin@hwcsearches.co.uk
Telephone: 02392 831777